Do not lose your PFR subsidy, provide documents by 31 January

Provide required documents via Millenet by 31 January 2021 to keep your PFR financial support

What you should do

If your company received a subsidy under PFR Financial Shield programme, remember to provide documents confirming that the person who submitted the application (and any appeals) was entitled to represent your company until 31 January 2021. Submit the following documents:

  • a full excerpt from KRS (National Court Register) or a printout from CEIDG (Central Registration and Information on Business), if it shows that on the day of submitting the application or appeal the person submitting it was entitled to represent your company individually. Please pay special attention to the attached version of the KRS excerpt. If, instead of a full copy, you enclose a current copy, which does not contain the history of modifications, we will not be able to verify the authorization as at the date of the Agreement with PFR and we will reject the document.

    or
  • a power of attorney which is a document confirming the authorization of the person who submitted the application or appeal on behalf of your company along with an excerpt from KRS or printout from CEIDG

    or
  • a declaration which is a confirmation of your company's bound by the financial subsidy contract along with an excerpt from KRS or printout from CEIDG

NOTE: If you do not submit the required documents by 31 January 2021, your company will be obliged to return the granted subsidy!

How to prepare documents

Check how to prepare the required documents. You can submit them online via Millenet, deliver them to a branch or send them to the Bank's address. In the case of sole proprietorship, we will try to independently confirm the authorization in the CEIDG database and we will only ask you for confirmation in Millenet.

1. A full excerpt from KRS (National Court Register) or a printout from CEIDG (Central Registration and Information on Business), if it shows that on the day of submitting the application or appeal the person submitting it was authorized to represent your company individually.

For this purpose, use the KRS or CEIDG services to download and save an excerpt or printout in PDF format. This document does not need to be signed.

If the person submitting the application/appeal on your behalf was not authorized to represent the company individually, please additionally send a power of attorney or declaration to the Bank.


2. A power of attorney which is a document confirming the authorization of the person who submitted the application or appeal on behalf of your company.

NOTE: the power of attorney must be drawn up before sending the application/appeal it concerns, according to the template available on the PFR website. Remember to attach a full excerpt from KRS or printouts from CEIDG confirming the authorization of the persons who signed the power of attorney.

The power of attorney must meet the following conditions:

  • be prepared before sending the application/appeal it concerns
  • have a content consistent with the model contained in the regulations of applying for participation in PFR Financial Shield programme
  • be granted to the person who submitted the application/appeal on behalf of your company
  • be signed only by persons authorized to represent your company, whose data is disclosed in an excerpt from KRS or in a printout with CEIDG provided by you along with the power of attorney
  • be signed with qualified electronic signatures or authenticated by a notary
  • be in PDF format, and electronic signatures should be submitted using the PAdES method
  • the date of the last signature must be earlier than the date of submission of the application/appeal to which the power of attorney applies (if the dates are the same, the time of the last signature is decisive, provided that the signature includes a time stamp in the case of an electronic signature)
  • the power of attorney along with an excerpt from KRS or printouts from CEIDG must be attached to each application/appeal that has been fully or partially granted subsidies

If the excerpt from KRS or printout from CEIDG itself is not sufficient, because the person submitting the application/appeal was not authorized to represent the company and did not have the appropriate power of attorney, you must provide the Bank with a statement.


3. A statement that is a retrospective confirmation of your company's bound by the financial subsidy contract.

Use the template of the declaration available on PFR website. Complete the document, save it in PDF format, and then sign it with qualified electronic signatures as represented. Remember to attach a full excerpt from KRS or printouts from CEIDG confirming the authorization of the persons who signed the declaration.

The declaration must meet the following conditions:

  • be prepared after all applications/appeals have been submitted
  • have a content consistent with the template contained in the regulations of applying for participation in PFR Financial Shield programme
  • be signed only by persons authorized to represent your company, whose data is disclosed in an excerpt from KRS or in a printout with CEIDG provided by you along with the statement
  • be signed with qualified electronic signatures or authenticated by a notary
  • be in PDF format, and electronic signatures should be submitted using the PAdES method
  • the date of the last signature must be later than the date of submission of the application/appeal to which the declaration relates (if the dates are the same, the time of the last signature is decisive, provided that the signature includes a time stamp in the case of an electronic signature)
  • a declaration with an excerpt from KRS or in printouts from CEIDG must be attached to each application/appeal that has been fully or partially awarded

How to send documents

  1. 1

    Log in to Millenet.

  2. 2

    Go to the Documents and applications tab, and then Financial Shield: Subvention application list.

  3. 3

    Select Upload Documents and attach the required files.